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Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

The responsibilities of the Executive Assistant will include greeting visitors and guests, managing calendars, making travel arrangements and preparing expense reports. A candidate should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities & Duties

• Greet and welcome guests as soon as they arrive at the office and direct them to the appropriate person or office.
• Act as the point of contact among executives, employees, clients and other external partners
• Answer, screen and direct phone calls and distribute correspondence.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Prepare expense reports on a monthly basis.
• Make travel and accommodation arrangements.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Order office supplies and keep inventory in stock.
• Perform other clerical duties such as filing, photocopying, transcribing, faxing, organizing and maintaining documents.

Skills

Qualifications

• Work experience as an Executive Assistant, Personal Assistant, Administrative Assistant or similar role.
• Excellent MS Office Suite knowledge.
• Outstanding organizational and time management skills.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.

HH Architecture, PA is an Equal Employment Opportunity Employer (Minority/Female/Disability/Veteran).