EXECUTIVE ASSISTANT

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s executives. The responsibilities of the Executive Assistant will include greeting visitors and guests, managing executive email accounts and calendars, making travel arrangements and preparing expense reports. A candidate should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities & Duties
  • Greet and welcome guests as soon as they arrive at the office and direct them to the appropriate person or office
  • Act as the point of contact among executives, employees, clients and other external partners
  • Answer, screen and direct phone calls and distribute correspondence
  • Manage information flow in a timely and accurate manner
  • Manage executives’ email, calendars, and day-to-day activities
  • Schedule meetings and coordinate appointments on behalf of company executives
  • Prepare expense reports on a monthly basis
  • Make travel and accommodation arrangements
  • Provide accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Order office supplies and keep inventory in stock
  • Perform other clerical duties such as filing, photocopying, transcribing, faxing, organizing and maintaining documents
Skills
  • Excellent MS Office Suite knowledge
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
Qualifications
  • Work experience as an Executive Assistant, Personal Assistant, Administrative Assistant or similar role
  • Work experience in the Architecture, Engineering or Construction industry preferred

HH Architecture, PA is an Equal Employment Opportunity Employer (Minority/Female/Disability/Veteran).