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Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

The responsibilities of the Executive Assistant will include greeting visitors and guests, managing calendars, making travel arrangements and preparing expense reports. A candidate should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities & Duties
  • Greet and welcome guests as soon as they arrive at the office and direct them to the appropriate person or office.
  • Act as the point of contact among executives, employees, clients and other external partners
  • Answer, screen and direct phone calls and distribute correspondence.
  • Manage information flow in a timely and accurate manner.
  • Manage executives’ calendars and set up meetings.
  • Prepare expense reports on a monthly basis.
  • Make travel and accommodation arrangements.
  • Provide basic and accurate information in-person and via phone/email.
  • Receive, sort and distribute daily mail/deliveries.
  • Order office supplies and keep inventory in stock.
  • Perform other clerical duties such as filing, photocopying, transcribing, faxing, organizing and maintaining documents.
Skills
Qualifications
  • Work experience as an Executive Assistant, Personal Assistant, Administrative Assistant or similar role.
  • Excellent MS Office Suite knowledge.
  • Outstanding organizational and time management skills.
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality.

HH Architecture, PA is an Equal Employment Opportunity Employer (Minority/Female/Disability/Veteran).