EXECUTIVE ASSISTANT

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s executives. The responsibilities of the Executive Assistant will include greeting visitors and guests, managing executive email accounts and calendars, making travel arrangements and preparing expense reports. A candidate should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities & Duties

Greet and welcome guests as soon as they arrive at the office and direct them to the appropriate person or office
Act as the point of contact among executives, employees, clients and other external partners
Answer, screen and direct phone calls and distribute correspondence
Manage information flow in a timely and accurate manner
Manage executives’ email, calendars, and day-to-day activities
Schedule meetings and coordinate appointments on behalf of company executives
Prepare expense reports on a monthly basis
Make travel and accommodation arrangements
Provide accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Order office supplies and keep inventory in stock
Perform other clerical duties such as filing, photocopying, transcribing, faxing, organizing and maintaining documents

Skills

Excellent MS Office Suite knowledge
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality

Qualifications

Work experience as an Executive Assistant, Personal Assistant, Administrative Assistant or similar role
Work experience in the Architecture, Engineering or Construction industry preferred

APPLY NOW

HH Architecture, PA is an Equal Employment Opportunity Employer (Minority/Female/Disability/Veteran).